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Programs : Brochure

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  • Program Terms: Fall- Embedded (P), Spring- Embedded (P), Summer- Embedded (P), Winter- Embedded (P)
  • Restrictions: PSU applicants only
  • Dates / Deadlines
Program Description:

How to Propose an Embedded/Graduate Program

An embedded program is a short-term education abroad experience that is offered as a component or supplement to an academic course taught in residence on a Penn State campus.

In order to minimize institutional risk and to ensure compliance with University Policy FN20 and Penn State International Travel Requirements, the Education Abroad Office asks faculty and departments (graduate and undergraduate) organizing and/or sponsoring embedded programs to submit information and necessary documentation to Education Abroad.

When embedded programs can take place:

University Faculty Senate Policy 34-81 requires each student to "be registered for the course during the semester in which [its] requirements are completed and the grade or symbol must be assigned at the end of that semester." Among a variety of considerations, this Senate policy recognizes and is intended to comply with United States Department of Education Title IV regulations.

Penn State courses occasionally involve travel or other activities that cannot take place during the semester boundaries in which the course is offered. In line with University Faculty Senate policy and the Office of the Executive Vice President and Provost:

Penn State courses are term-based and therefore must fall wholly within the semester dates established by the university for the fall, spring and summer terms. This will apply to all courses that have previously bridged semesters and will not be limited to those that carry a post-semester travel component.

When coursework, including but not limited to travel, will occur after the close of a semester, an additional course must be offered during the term in which the extended activity occurs. Course credit for the initial course and for the subsequent course must reflect the content of each course. The approval of new courses that cover extended travel or activities, and amendments to existing courses that prepare students for the extended activities, are subject to University Faculty Senate course approval policies and procedures.

Semester begin and end dates

Proposal Deadlines:


Ideally proposals should be submitted at least 3-6 months prior to departure.
  • September 15 - fall semester embedded programs with a travel component in the fall or spring semester embedded programs (early) with travel component in late December or early January
  • December 1 - spring semester embedded programs (late) with a travel component during spring break
  • February 1 - all embedded programs with a travel component in the Maymester or summer semester
If proposals are being filled out by an administrative coordinator and not the program leader that is traveling with the group, the program leader will need to complete a short risk management application.  Program leaders will receive an email from the study abroad office regarding this process.


The "Roster of Participants" and student enrollment in the appropriate course must be submitted by the following dates:

  • October 1 - fall semester embedded programs with a travel component in the fall and spring semester embedded programs (early) with a travel component in late December or early January
  • January 15 - spring semester embedded programs (late) programs with a travel component during spring break
  • March 1 - all embedded programs with a travel component in the Maymester or summer semester
These deadlines must be followed to ensure that scholarship money is disbursed to any students who were awarded the Embedded Programs Scholarship for their program. All students must be 18 at time of travel.

More Information

Further information regarding the embedded programming proposal process.


 

Dates / Deadlines:
Dates / Deadlines:
Term Year Decision Date Start Date End Date
Summer- Embedded (P) 2021 Rolling Admission TBA TBA
Winter- Embedded (P) 2021-2022 Rolling Admission TBA TBA
Fall- Embedded (P) 2021 Rolling Admission TBA TBA
Spring- Embedded (P) 2022 Rolling Admission TBA TBA
Summer- Embedded (P) 2022 Rolling Admission TBA TBA

** Indicates rolling admission application process. Students will be immediately notified of acceptance into this program and be able to complete post-decision materials prior to the term's application deadline.

Indicates that deadline has passed